Process to register a Private Limited Company

Private Limited Company Registration Process in 5 Steps in 2019

Step 1 :- Obtain Digital Signature Certificate - (1-3 Working days)

Step 2 :- Reservation of desired company name – (1 – 3 working days)

Step 3 :- Filing of MoA & AoA, SPICe INC – 32 (2-3 Working days)

Step 4 :- Issue of Incorporation Certificate with PAN & TAN (1-5 Working days)

Step 5 :- Your Company is Registered



Step 1: Obtain a Digital Signature Certificate (DSC)

The first step is to obtain DSC i.e Digital Signature Certificate for the directors involved in the private limited company. The main purpose of the DSC is to sign the eforms according to, the Information Technology Act, 2000 has provisions for use of Digital Signatures on the documents submitted in electronic form in order to ensure the security and authenticity of the documents filed electronically. This is a secure and authentic way to submit a document electronically. DSC is mandatory for all the directors in the company.

How You Can one Obtain a DSC?

You can obtain DSC by directly approaching Certifying Authorities (CAs) with original supporting documents, and self-attested copies will be sufficient or we also provide the DSC.

Working Days: 1 to 3 Days.


Step 2: Reservation of desired company name

Note: Your Company name should not be registered and should not be taken.

If taken, ensure that your company name should not be same as brand name or a matter of copyright or trademark.

Next, for name approval there are 2 options:

1. Run approval: With run (Reserve Unique Name) approval you can ensure whether the name is available or not. But this method allows you to resubmit only once if it is rejected. In case name gets rejected on second occasion, you can re-apply by paying Rs.1000.

2. File through SPICe INCE -32 form: Incorporating a company through Simplified Proforma for Incorporating Company electronically (SPICe -INC-32), with eMoA (INC-33), eAOA (INC-34), is the default option and most companies are required to be incorporated through SPICe only. With SPICe INC-32 you can resubmit 2 times.

Working Days: 1 to 3 Days.


Step 3: Filing of MOA & AOA, SPICe INC-32

After registering DSC, you need to verify your company name on MCA Portal -> MCA Services -> Check Company Name (Detailing as to preparing MOA, AOA, and documents required for application of co reg)

Working Days: 2 – 3 Days.


Step 4: Issue the Incorporation Certificate

Once MOA and AOA are approved, you will get incorporation certificate which will include the date of incorporation, PAN & TAN number of the company.

Working Days: 1 – 5 Days.


Step 5: Your Company is now registered


General Questions On Private Limited Company Registration Process

Q. 1. How long does it take to register a private company?

Ans. On an average, it takes up to 15 days to register a Private Limited Company subject to document verification by MCA and the processing time is dependent on a case to case basis.


Q. 2. Who can be a Director of a Company?

Ans. Any person over the age of 18 years can become a director in a company. Also, there are no conditions on residency or citizenship. Hence, NRIs and Foreign Nationals can easily start and manage a private limited company in India.


Q. 3. What are the forms on which Director or Shareholder have to sign to Pvt Ltd Company in India?

Ans Following are the forms on which promoters need to sign, All the forms/formats to be printed on plain A-4 size paper and signature should be preferable with a blue ink pen.

· DIR-2 Consent from Directors


Q. 4. Can A salaried person start a Private limited company in India and become a Director?

Ans Absolutely. A salaried employee can become the director in private limited, LLP or OPC private limited company. One needs to check the employment agreement if that allows for such provisions. In a lot of cases, the employers are quite comfortable with the fact that their employee is a director in another company.


Q. 5. When we register as a company, can we give the home address as the company’s registered office?

Ans Yes, one can register the company at their residential address. A utility bill copy of the same will be required.


Q. 6. Is it necessary to book an Auditor?

Ans Yes, a private limited company must book an auditor, no matter what its revenues. In fact, an auditor must be appointed within 30 days of incorporation. Compliance is important with a private limited company, given that penalties for non-compliance can run into lakhs of rupees and lead to the blacklisting of directors.


Q. 7. What are MOA and AOA?

Ans These are essential documents for a Company that contains the rules, vision, and mission of your organization, and define, among other things, the exact business and the roles and responsibilities of shareholders and directors.


Q. 8. Can a Private Limited Company be formed with 2 ROCs at the same time?

Ans No, Private Limited Company cannot be formed with 2 ROCs at the same time.

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